Safety PAL · Visitor Management

A better welcome. A safer workplace.

First impressions matter. Replace handwritten logbooks with a welcoming digital sign-in, share essential site safety information and keep a clearer picture of who is on your premises — from arrival to departure.

See how it works Book a demo
Safety PAL sign-in kiosk at a reception desk
The Visitor Journey

Every visit, handled.

From the first hello to the final sign-out, visitors get a straightforward experience and your site team gets useful records.

Explore each step
Visitor check-in options on the Safety PAL reception tablet
Step 01 / 04

Simply sign in.

Visitors start with a clear, welcoming touchscreen at reception instead of a handwritten logbook. Staff can use their personal QR code to record their own arrival or departure.

Quick arrivalsSimple touchscreen
Safety PAL visitor registration and details screens
Step 02 / 04

Capture the essentials.

Record the visitor’s name, who they are visiting and vehicle registration where applicable. Everything is kept together in a digital visit record rather than scattered handwritten entries.

Visitor & hostVehicle details
Safety information and visitor acknowledgement in Safety PAL
Step 03 / 04

Safety before entry.

Present essential, site-specific health and safety information before visitors enter. Record their acknowledgement so your team has a record that the information was reviewed.

Site guidanceAcknowledgement
Safety PAL visitor records displayed on a laptop
Step 04 / 04

Keep the register clear.

Visitors sign out when they leave, keeping arrival and departure records up to date. Your team can then see who may still be on site without chasing a paper register.

Sign-out recordsSite visibility
For the people managing the site

Useful beyond the front desk.

Knowing who is on site should not mean searching through paper logbooks. Safety PAL brings staff check-ins, visitor badges and site records together to help reception teams, managers and safety staff stay informed.

  • Staff QR sign-in and outEmployees use their personal QR codes to sign in when they arrive and sign out when they leave, without completing the visitor form.
  • Clearer on-site visibilityView recorded visitor and staff arrivals and departures together, giving authorised teams a clearer picture of who may still be on the premises.
  • Printable visitor badgesCreate and print visitor badges so people are easier to identify and recognise around the workplace throughout their visit.
  • Emergency preparednessWhen every second counts, use recorded arrivals and departures to help identify who may still need accounting for during an evacuation. The records support your existing roll-call procedures.
Safety PAL visitor management dashboard on a laptop
Frequently asked questions

A few practical answers.

Can different sites show different safety information?

Yes. Tailor the Health & Safety Statement for each site, so visitors review information relevant to the location they are entering rather than a generic document.

Can visitor records be managed across multiple sites?

Yes. Manage visitor sign-in and sign-out across multiple locations from one central system, with records available to authorised users.

How does Safety PAL help during an evacuation?

Arrival and departure records can help your team identify visitors and staff who may still be on site. They support your existing fire roll-call and evacuation procedures rather than replacing them.

See Safety PAL in action

See the visitor journey at your site.

We’ll show you visitor sign-in, site safety acknowledgements, sign-out, staff QR codes and printable badges — and how the process could work at your sites.

Book a demo Or call 01636 858245