Contractor Management

Anyone employing contractors has health & safety responsibilities, both for the contractors and anyone else affected by their activities. Safety PAL helps ensure everyone understands the part they need to play.

Who Counts as a Contractor?

A contractor is anyone who carries out work for you on a one-off, occasional or regular basis without being an employee. Works for which contractors are being used in your company may include: maintenance, repairs, installation, construction, demolition and many other jobs. 

The Health & Safety Executive (HSE) recommends that you think about how their work may affect each other and how they will interact with your day-to-day activities. 

  • Did You Know?

​​​​Even if a person working for you is technically self-employed - they still need to be treated as your employee for health and safety purposes.

You are legally obliged to ensure contractors...

  • Understand the hazards on your site.
  • Know any site rules and safety procedures you have in place.
  • Are equipped/supplied with whatever PPE is needed.
  • Have any special equipment they require.

In addition, you are also legally obliged to ensure your staff understand the contractors’ responsibilities. This is not just good practice, but due to the increased legislation; this is an essential requirement in protection and prevention.

How well do you currently manage contractors?

We've put together a 2 minute quiz based on the HSE's HSG159 guide to Managing Contractors and Using Contractors for employers. 

See how you currently rate against the HSE's requirements by taking our quick quiz. There's also a useful PDF guide to Using Contractors available to download on completion of the quiz.

Contractors can start as soon as they arrive

Taking advantage of the forward planning aspects of Safety PAL to ensure you get the most out of your contractors. Before even arriving on site you can make sure...

  • They have completed your inductions.
  • You've approved their risk assessment and method statement.
  • They carry the necessary qualifications for the work.
  • That your staff understand their responsibilities.

This keeps them safe. Keeps your employees safe.
And keeps your company safe.

Technical Support - we're here to help

If you need any assistance with setting up Safety PAL, rolling it out to your staff, or if you have any questions after signing up; we’re always happy to help. Get in touch with us here.

Does your current Safety Management...

  • Allow you to assign H&S and operations managers to jobs?
  • Specifically create protection for owners and directors?
  • Let contractors see warnings before they arrive for work?

Does your Safety Management...

  • Allow you to assign H&S and operations managers to jobs?
  • Specifically create protection for owners and directors?
  • Let contractors see warnings before they arrive for work?

Permits to Work (PTW)

Our Electronic based permit-to-work system demonstrates that risks have been reduced to as low a level as reasonably practicable.

A PTW system is an integral part of a safe system of work and can help to properly manage the wide range of activities which can take place close together in a small space, such as in a storage area or process plant. They form an essential part of the task risk assessment process.

As with everything in Safety PAL, this is fully documented and recorded.

  • Did You Know?

Small builders (contractors) are most at risk of injury on construction sites and are the majority of construction fatal accidents each year.

Talk And Be Safe (TABS)

The 'one last thing' tool to bring contractors up to speed with any new information upon arrival. The signing in/out of Jobs & Work Zones tool allows you to know where they are on site. You can check the progress of a job, or extend jobs that may take longer than expected. Finally, you can review the contractors’ performance at the end of the task.

Don't just take our word for it...

"Safety PAL has quickly become an essential tool for dealing with many aspects of Health and Safety at PPX metal management… I wouldn't want to be running PPX without it. Highly recommended."

Paul Pearce, PPX Metal Management

"It's been really easy to get the safety information out to the employees because they've all logged on to the system... and we know they've read it and ticked they've understood it."

Richard Fuller, County Battery Services

"My favourite part (of Safety PAL) is the inductions. We have sites across the East Midlands, so to keep inductions consistent is very difficult... I can upload a video and it’s the same for every site - fantastic."

Kerri Grocock, Woodhead Construction

Receive essential help and schedule a demonstration here